Whether you use EMPulse’s Time Entry & Approval Utility, a Time & Attendance (punch clock) solution, a Point of Sale system or even a spreadsheet to record time, there is a seamless transfer of employee hours into the EMPulse Series payroll and costing modules.

EMPulse Series Time Entry & Approval gives employees, supervisors and data entry clerks a quick and easy way to enter, collect and approve time by providing them with instant online access to timesheets and reimbursement requests.

This versatile tool lets you collect more than just hours by defining as many time banks and accruals as needed, and by empowering employees to manage their own accrual balances. You decide who has access and who has control.

On the project costing side, you can define any number of job codes, cost centers or other project related parameters that tell you not only how much employees worked, but also what they did – down to a granular level of detail. This timesheet information translates directly into labour allocations that flow straight into the EMPulse payroll and project costing modules, and can then be reported further into your General Ledger.

With just a few clicks, your timesheet data is automatically turned into payments, project reports, and general ledger or billing transactions.

EMPulse Series Time Entry & Approval features:

• Simple, convenient timesheet entry

  Intuitive and easily configurable interface makes it simple for employees to enter information from any workstation with an intranet/Internet connection.

• Instant accrual updates

  Users can view their bank balances at all times and obtain an instant update whenever changes occur. The timesheet automatically calculates accrual adjustments based on your rules – no matter how complex they are.

• Accurate Labour Distribution

  Record hours and expenses according to job, location, department, cost center, customer or any other pre-defined parameter. This data is automatically available to payroll and project costing modules to accurately allocate labour costs. It can also be exported to external financial, ERP and costing systems for other purposes including billing and integrated job costing.

• Application of payroll rules

  Whether attendance data is imported from an external system or entered directly into the Time Entry & Approval module, the information is further processed in EMPulse to automatically determine the correct pay rate, to make accrual adjustments, and so on, as per your specific policies and rules. You can also review the time entries in an easy to understand calendar-based view to help you confirm and approve regular hours and exceptions.

• Detailed accrual transaction reports

  Quickly and easily generate reports listing all accrual withdrawals, with transaction dates, for the previous and current year.

• Data entry notes

  Each entry can be annotated with comments and explanations for internal use and to support the billing process.

• Historical views

  Scroll backward or forward in time to view any pay period as defined in the payroll calendar.

• Billing interface

  Export billable hours (by day, costing parameter, client, etc.) to the Accounts Receivable module of your financial application.

• Flexible reporting

  Time Cards and Data Entry reports can be previewed, printed, emailed or exported to a variety of formats. Reporting tools include detail and summary reports such as Employee Time Cards, Absentee Reports and Accrual Status.